Project Management Framework
Closure - Staffing Transfer/Release
Definition
Staffing Transfer/Release refers to the approach used by the Project Manager to accommodate staff changes or shift staff project responsibilities as the project winds down and comes to a close. Full staffing levels usually are no longer needed as projects come to closure. Project staff need to be released or re-allocated to new projects, assignments or business areas.
Why is this important?
Maintaining full project staffing through the completion of the project is an important element for project success. A Staffing Transfer/ Release process or method reduces the risk of losing project staff prematurely, especially at the end of the project when the project can least afford it. Employees who know that management is actively managing their professional interests are less likely to leave a project effort before completion.
Since employees are given employment expectations when joining the project, they know what to expect at the end. Managerial professionalism and ethics require that employees be treated with dignity and respect. Well planned Staffing Transfer or Release efforts reflect professional courtesy and reduce the prospect of disgruntled employees. Employees participate wholeheartedly throughout the project, instead of looking for the next assignment to the detriment of the current project.
How to do it well
- Reiterate the Transfer/Release process that was shared at the beginning of the project when releasing or re-assigning staff.
- Proactively develop and share staff management practices and options. Do not wait until the last minute to care for project staff futures. Plan ahead and be prepared.
- Honor and thank staff and contractors for project contributions. See Celebrate.
- Consider current project employees for on-going Maintenance and Operations roles.
- Release staff and contractors in a humane and dignified manner.
- Be prepared to offer honest, direct feedback on staff performance.
- Write letters of recommendation for staff who have made exemplary contributions to the project.
- Offer employee outplacement services and career counseling activities.
- Return employees to the Project Management Office (PMO) for re-assignment if appropriate.
- Network with other outside business areas to develop new assignments for project employees.
- Circulate staff resumes to other project managers and professional contacts so that staff can be offered new opportunities.
- Inform business areas of former project employee whereabouts.
- Work closely with your organizations Human Resources Office and keep employee files up to date.
Checklists